The GoHighLevel AI appointment setter that books while you sleep
ReplySetter plugs into your GoHighLevel sub-accounts and answers every SMS, WhatsApp, Instagram, Facebook, email and live-chat message within seconds. It qualifies the lead the way your best setter would, checks your GHL calendar, books the slot, and updates tags, fields, deals and workflows along the way.
Free plan forever · no card needed · connects with a Private Integration token or Marketplace OAuth
Your GoHighLevel AI appointment setter, live in four steps
Connect GoHighLevel
Add a sub-account with a Private Integration token or the Marketplace app. Contacts, conversations and calendars sync in.
Describe the setter
Write what to ask, which calendar to book and when to hand off. Mention @Calendar and @Field and the agent knows what to use.
Test it in a sandbox
Play the lead, watch every thought and tool call, and fix anything before a real contact sees it.
Go live on every channel
Start in suggest mode, then let it book on its own once the approvals are all green.
Every GHL channel answered while the lead is still on their phone
A form fill, a missed-call text-back or an Instagram DM fires a GoHighLevel webhook, and the agent replies on that same channel within seconds, in the same conversation your team sees in GHL. A safety sync runs behind the webhooks, so nothing is missed if one gets lost.
- SMS, Email, WhatsApp, Facebook, Instagram and Live chat
- Replies go out through GHL, so they show in the contact's conversation
- Three texts in a row get one thoughtful reply, not three rushed ones
- Emoji-only messages and SMS reactions are recognised and ignored
Qualifies like your best setter, saves every answer to GHL
Give the setter objectives: budget, timeline, service, insurance, whatever decides a good appointment. It asks naturally, one question at a time, and saves each answer to the right GoHighLevel custom field as it goes. Leads that aren't a fit are tagged and routed, not booked.
- Objectives the agent collects before it offers times
- Answers written to custom fields with a simple @Field mention
- Dropdown and checkbox options enforced, invalid values refused
- Unqualified leads tagged and exited to a nurture step
Books, reschedules and cancels on your GHL calendars
The agent checks real availability on your GoHighLevel calendar, offers two or three specific times, and books the one the lead picks, then confirms it back. When they need to move or cancel, it finds the appointment and handles it, without a second booking and without your team.
- check_availability, book, reschedule, cancel and get_appointments
- Only offers times the calendar actually has open
- Different calendars per situation: trial class here, consult there
- Calendars in custom values resolve per sub-account
AI appointment setter vs a human setter vs a chatbot
| Capability | ReplySetterAI appointment setter | Human setterin-house or outsourced | Basic chatbotscripted flows |
|---|---|---|---|
| Replies in seconds, 24/7 | |||
| Books on your GHL calendar | Sometimes | ||
| Reschedules and cancels by itself | |||
| Understands free-text answers | |||
| Saves answers to custom fields | Manually | Rigid forms | |
| Moves deals, tags, starts workflows | Manually | ||
| Every decision on the record | |||
| Cost per month | From $0 | $2,000+ | Varies |
What it does inside GoHighLevel
Two ways to connect
A Private Integration token for one sub-account, or the Marketplace app with OAuth for many.
Calendar tools
Check availability, book, reschedule, cancel and look up appointments on the calendars you pick.
Custom fields & values
Read and write contact fields; custom values like {{custom_values.consult_cal}} resolve per sub-account.
Pipelines
Load and update deals, moving them between stages by name in each conversation's own sub-account.
Workflows, tags, tasks
Add or remove tags, add notes, create tasks and drop contacts into GHL workflows like reminders.
Hand-off & opt-out
Hand a conversation to a GHL user, or opt the contact out when they ask to stop.
Who uses a GoHighLevel AI appointment setter
Agencies
One setter agent serves many client sub-accounts, matching calendars, pipelines and workflows by name in each.
Med spas & clinics
Qualify treatment and insurance, book consults, and move or cancel appointments without front-desk time.
Home services
Save the address and job type to fields, book the estimate and move the deal to Booked.
Gyms & studios
Book trial classes on one calendar and consultations on another, from the same conversation.
Coaches & consultants
Answer Instagram and Facebook DMs, qualify the applicant and book the discovery call.
Real estate
Reply to portal leads by SMS in seconds, qualify timeline and budget, book the showing.
GoHighLevel AI appointment setter: common questions
How does ReplySetter connect to GoHighLevel?
Either with a Private Integration token from the sub-account's settings, or through the Marketplace app with OAuth. Webhooks start replies within seconds, and a safety sync runs behind them.
Which GoHighLevel channels can the AI appointment setter answer?
SMS, Email, WhatsApp, Facebook, Instagram and Live chat. Replies go out on the same channel the contact wrote on, through GoHighLevel, so they appear in the contact's conversation.
Can it book directly on my GoHighLevel calendar?
Yes. It checks real availability, offers specific open times, books the one the contact agrees to and confirms it. It can also reschedule, cancel and look up existing appointments.
Can one agent work across several sub-accounts?
Yes. Calendars, pipelines, stages, workflows and users are matched by name in each conversation's own sub-account, and custom values resolve per sub-account.
Will it reply to old conversations when I connect?
No. Recent history is synced so the agent has context, but it only replies to new inbound messages.
Can I approve messages before they're sent?
Yes. In suggest mode every action waits in Approvals; in draft mode tags and lookups run but sends wait; in auto mode the setter works on its own.
Can I limit which contacts the AI answers?
Yes. Tag filters decide who the agent answers or never answers, and each inbox has its own business hours and timezone.
Put an AI appointment setter on your GoHighLevel account
Connect a sub-account, describe how you qualify and book, test it in a sandbox, and go live with exactly the autonomy you're comfortable with.
More on how it works
CRM actions & booking
Book, reschedule and cancel appointments; update fields, deals, tags, notes, tasks and workflows.
Explore ChannelsOmnichannel inbox
Gmail, Outlook, SMS, WhatsApp, Instagram, cold-email tools and web chat, answered by one agent.
Explore OperateApprovals & autonomy
Suggest, draft or auto autonomy, an Approvals queue, business hours and follow-up sequences.
Explore